Clearly Citing and Labelling Evidence when completing a PQQ

There are those who recognise how imperative it is to correctly reference and label all attachments and those who do not. You will find that those who are struggling to progress onto the next stage of the procurement process will more than likely be in the group of people who do not identify how important this is.

The evidence you attach to a PQQ will fit one of these three categories:

Policies:

Including a policy with a PQQ is often stipulated as a requirement, and this can be confirmed by checking for “Pass/Fail” in the marking criteria for the relevant question. The four most commonly requested policies that we have found when completing a PQQ for a client are:

• Quality
• Equality & Diversity
• Environmental
• Health & Safety

Make sure that you have the above, along with all other policies signed by a director along with a date of review and next review, to score maximum points when attaching to a PQQ.
Do not worry if you do not have a policy that is being asked of you inside the PQQ: we can write it for you quickly and cost effectively.

Trade Association Memberships, Qualifications and Accreditations:

Attach the relevant certificate or membership numbers in order to provide evidence of a robust and recognised procedure, helping to remove doubt from the minds of the evaluator. These attachments vary massively depending on the industry that you operate in: for an archetypal building company, for example, you may expect to see the following memberships/certificates attached to the PQQ:

• CHAS
• Constructionline
• Gas Safe Register
• NICEIC
• NFB National Federation of Builders
• ISO9001/14001/18001

When we complete a PQQ for a client we ALWAYS label every certificate clearly so that the evaluator knows which question it pertains to.

CVs

CVs are very important items to attach to a PQQ: when cited and attached correctly they demonstrate the position, previous experience and qualifications of each of the key members of the management team you have appointed for the contract for which you are bidding, should you be successful. It is important that the CVs that you attach are all in the same format, for continuity, and again, they need to be labelled clearly inside the document so that evaluators know which part of the PQQ the CV is cited in.

Remember, when you attach a document to a PQQ you need to make it as easy as possible for the evaluator to award you marks, so make sure you cite them clearly inside the PQQ and that this citation relates to the label you have attached to each document. An example of this would be: “Please see: Attachment 4.6 Health and Safety Policy”. This would be cited in the response to question 4.6 and the label on the policy will clearly read “Attachment 4.6 Health and Safety Policy”. This makes it easy for the evaluators to navigate through all of your attachments and understand which question they relate to.

If you are in need of assistance in completing a PQQ, or you need a policy completing speedily for a looming submission, please do not hesitate to contact us today!