Avoiding that last minute rush when writing a tender

You are required to know exactly what you are doing and you need to have a writer who is able to properly present your company and its processes in a proposal that will ultimately win you the contract.

Being a tender writer is not a job that anyone can do, and many organisations hire writers specifically for the completion of PQQs and tenders. If you want to secure more contracts for your company, it is vital that you have a resource able to write a strong and persuasive bid. A good writer should also be able to sift through all of the information that they have for you company, and decide which should be included, which should be left out, which demonstrates best practice or innovation, and which doesn’t. If you have made the decision to complete your tender in-house, you need to leave yourself plenty of time to write a strong submission, but you also need to have prepared the required documents in advance of beginning to complete the tender.

Planning

Many, many tendering jobs can be completed prior to beginning to write your tender responses. The time between the PQQ and the issue of the ITT is often not utilised to its fullest potential by companies that tender for contracts.

You can begin to collate all of your supporting documentation that may be required to go alongside the tender submission. You may be unsure of what the exact requirements are for submission until you receive the ITT documents, but there is a series of regularly required supporting evidence that can be prepared just in case.

• Organogram – make sure it is relevant and up to date.
• CVs – you will already have an idea of who the key personnel will be for the delivery of this contract. Make sure that your CVs are up to scratch and templated.
• Images – do you have an existing library of images depicting your processes or sites? Are they relevant for the submission you are going to be completing?
• Do you know if the submission will have to be printed or bound? Have you sourced a place where you can get your submission bound? It is incredibly important to plan this ahead of time.

The list is almost endless; you can never be too prepared for a tender arriving, so the more work you put in before it is issued, the better position you will be in when it comes to writing.

If you have made the decision to outsource your writing to an external writing consultancy, you will not have all of this to worry about, leaving you free to carry on with your normal job requirements. Contact us today to find out more about a less stressful way to tender.