Grounds Maintenance Tender & Bid Writing

Executive Compass specialises in the completion of high-quality, winning grounds maintenance tenders.

The grounds maintenance sector covers a range of general green space maintenance, working for organisations such as local authorities, housing associations and educational establishments. It aims to deliver high levels of service across a range of properties year-round. Grounds maintenance is also in high demand in the private sector as the clean and attractive appearance of work sites provides a positive first impression to would-be clients.
Operations and services required vary, but typically include:

Removing weeds
Planting trees, shrubs and seasonal bedding
Maintaining horticultural displays, including weeding and pruning
Hedge cutting
Maintenance of turfed facilities such as bowling greens, football pitches and golf courses
Leaf collection
Soft landscaping
Snow clearance and grit application.

Contracts for ground maintenance are offered by a range of organisations and are often combined with cleaning requirements or maintenance contracts in full estate management specifications, with others creating their own distinct contract.

Bid writing for grounds maintenance contracts

At Executive Compass, we have completed many grounds maintenance tenders, bidding into client organisations that include:

Local councils
NHS trusts
Schools, academies and universities
Forestry Commission
Housing associations and social housing organisations including numerous in the South East for a retained client:
- Watford Community Housing
- Stonewater
- Peabody Trust
- Network Housing
- Origin Housing
- Hyde Group

Grounds maintenance tenders common topics

Planning

Due to the nature of many of the organisations requiring grounds maintenance services, planning is essential to successfully delivering the service across what will typically be a large service area. Regularly scheduled visits must be upheld to maintain a well-presented area for residents or the public to enjoy. This must be organised in advance, and when necessary agreed with residents. Reactive unplanned services such as snow clearing and gritting will also be required by many contracts, and resources must be in place to deal with these demands. This is a key area in the invitation to tender document, and an authority will want to know your exact planning schedules.

Interacting with the public or residents

Face-to-face interaction with the public will be a part of most grounds maintenance operatives’ daily work. To maintain good relationships operatives must always be respectful and professional and represent their employer well. To remove any element of uncertainty, operatives must always be identifiable in liveried workwear and photographic identification across the full contract term.

Health and safety

The safety of grounds maintenance operatives and the public must always be a key concern. Equipment should only be operated by trained and competent operatives, and proper PPE must be worn when appropriate. When operating machinery or carrying out tasks that could cause injury, access to the area must be limited to ensure safety. Supportive certifications would include SSIP scheme accreditations (such as CHAS), or other recognised certificates like OHSAS18001 (and the newly published ISO45001) and may be requirements for your grounds maintenance invitation to tender.

Advice from professional bid writers

Executive Compass provides expert consultancy, and honest guidance and advice when it comes to any stage in the bidding process. Our writers are experienced in this sector and have completed hundreds of grounds maintenance bids for sole provider contracts, dynamic purchasing systems and framework agreements over the years. We are confident that we will provide quality responses that maximise your chances of winning. Get in touch to learn more and discuss your tender opportunity with our professional bid writers.

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Grounds Maintenance